POST AGM COPLIANCES

Checklist for Post Annual General Meeting

Checklist for Annual General Meeting.

Relevant Section ACTIVITIES Period Y/ N
AFTER AGM
FORMS TO BE SUBMITTED
Section 139(1) of Companies Act, 2013 Filing of Form ADT- 1 (ratification of appointment of auditors) Within 15 days of AGM
Section 137 of Companies Act, 2013 Filing form AOC 4 XBRL: Chapter 9B Rule 3

Applicability: As per Companies (Accounts) Rules, 2014, if applicable.

Within 30 days of AGM

 

Section 137 of Companies Act, 2013 Filing form AOC 4 Non XBRL

 

Within 30 days of AGM
Section 92 of Companies Act, 2013 and Rule 11 and 12(2) of Companies (Management and Administration) Rules, 2014 Filing Form MGT 7(Annual Return)

Such Annual Return shall be signed by a Director and Company Secretary of the Company and the same should be certified by a Company Secretary in Practice in Form No. MGT-8.

Within 60 days of AGM
Section 117(1) and (3)(a) of 2013 Act Filing Form MGT 14 ( if any Special Resolution is passed at AGM) Within 30 days of AGM
Section 118 of Companies Act, 2013 AGM Minutes to be finalised and given for review( circulate internally within 15 days of AGM) Within 30 days of AGM
SEBI  LODR REGULATIONS, 2015
Schedule III, Part A, Para A (13) of Securities Exchange Board of India

(Listing Obligations and Disclosure Requirements) Regulations, 2015

Forward copy of proceedings of Annual General Meeting hours to the concerned stock exchange(s). Within Twenty Four (24) Hours of of conclusion of the AGM
Regulation 44(3) of  Securities Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 Submit to the concerned stock exchange(s) details regarding the voting results in the specified format within forty eight (48) hours of conclusion of the Annual General Meeting. within forty eight (48) hours of conclusion of the AGM
Rule

20(4)(xvi) of the Companies (Management and Administration) Rules, 2014

Place on the website of the Company, if any, the results declared along with the report of the scrutinizer and on the website of the agency immediately after the result is declared by the Chairman. Also forward the results to the concerned stock exchanges(s) simultaneously.
Inform to the directors regarding their appointment/reappointment by the shareholders in the Annual General Meeting.
Section 170 & Rule 17 of the Companies (Appointment

and Qualification of Directors) Rules, 2014

Entries to be made in register of Directors and Key Managerial Personnel and their shareholding
Section 139(1) of the

Companies Act, 2013

Intimation to the Statutory Auditors about their appointment/reappointment.
Section 139(1) & Rule 4 of the Companies Audit and Auditors)Rules, 2014 File notice of appointment of auditor in Form ADT-1 with the Registrar within 15 days of the date of Annual General Meeting
DIVIDEND DECLEARED,IF ANY
Section 123(4) of the Companies Act, 2013 Deposit the requisite amount of dividend in a scheduled bank in a separate bank account opened for the purpose within  5 days of declaration of such dividend i.e. the date of Annual general Meeting.
SEC 15-0 OF INCOME TAX ACT,1961 Deposit Tax On Dividend within 14 days from AGM
Section 127 of the Companies Act, 2013 Dividend must be paid or warrants must be dispatched. within 30 days from the date of declaration.
Section 124(1) of the Companies Act, 2013 Deposit unclaimed/unpaid dividend in a special account opened in a scheduled bank titled as “Unpaid Dividend Account………….” within  7 days from the date of expiry of thirty (30) days of the date of Annual General Meeting.
Section 124(2) of the Companies Act, 2013 Prepare a statement containing the names, last known addresses and unpaid dividend to be paid to each such person and place it on the website of the Company, if any and also any other website approved by the Central Government. within a period of 90 days of making the transfer to Unpaid Dividend Account a
MINUTES
Section 118(1) of the Companies Act, 2013 & Rule 25(1)(b)(i) of the Companies

(Management and Administration) Rules, 2014

Enter minutes of  proceedings of Annual General Meeting in the books maintained for that purpose along with the date of such entry. within 30 days of the conclusion of the Annual General Meeting
Comments Of Directors On Draft Minutes Within 15 Days Of Conclusion Of AGM
Signing Of Final Minutes By Chairman Within 30 Days Of Conclusion Of AGM
Copy Of  Signed Minutes Certified By Company Secretary Circulate Within 15 Days After These Are Signed
Copies Of Minutes To Stock Exchanges Within 30 Days Of AGM

 

IMPORTANT NOTE :(Sec 124 of the Act has not yet enforced and therefore provisions of Sec 205 of the   companies Act, 1956 shall be applicable in relation to declaration and payment of dividend.)

SUBHANKAR DAS

CS QUALIFIED

MANAGEMENT TRAINEE IN ORIENTAL CARBON AND CHEMICALS LTD.

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